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New VAT Accounting Arrangements

Any business involved with either supplying or receiving construction services needs to be aware of the VAT reverse charge arrangements that will apply from 1 March 2021.  Suppliers will no longer charge VAT on affected supplies.  Instead the customers will account for the VAT as on a supply to themselves.

Updated 19 January 2021

Originally intended to start from 1 October 2019, and then 1 October 2020, HMRC announced last summer a further delay for the introduction of the domestic reverse charge for construction services. It will now come into force on 1 March 2021.

 

Affected businesses

 

Impact on suppliers 

Suppliers must ensure that their agreements with both customers and subcontractors take account of the changes to the VAT legislation as it is unlikely that VAT clauses as currently worded will cover this.

They will also need to ensure that their accounting systems can cope with the new arrangements.  Most cloud based packages will have some reverse charge functionality but others may not.  Accounts staff may require additional training.

It will also be necessary to verify the status of the customer to find out if they are an ‘end user’ (see below), as VAT will be charged to those customers as normal.

If the customer is not an ‘end user’ the supplier does not charge VAT but must modify their invoice to make it clear that the customer must account for the VAT.

Invoices must state “domestic reverse charge applies – customer to account for £xxx.xx of VAT to HMRC”. 

So although the VAT column of the invoice must not show a VAT amount it will still be necessary to work out how much  VAT applies so that the customer can include that amount in their VAT records.

There may also be an impact on cashflow as VAT will not be charged on reverse charge invoices.  Some businesses may find that they become net VAT reclaimers and may benefit from switching to monthly VAT returns.

 

Impact on customers 

Businesses receiving construction services must provide written confirmation of their end user status to their supplier.  HMRC suggest that the following declaration will suffice: “We are an end user for the purposes of section 55A VAT Act 1994 reverse charge for building and construction services.  Please issue us with a normal VAT invoice, with VAT charged at the appropriate rate.  We will not account for the reverse charge.”

An ‘end user’ business is one that is not making an onward supply of construction services.

It is also possible that a business that is linked with an end user business will itself be regarded as an end user for the purposes of the reverse charge.

Businesses that are not ‘end users’ will need to ensure that their accounting systems are able to account for the reverse charge.

 

Services subject to the reverse charge 

The definition of construction services is derived from the CIS legislation.  However, the VAT reverse charge applies to both services and any materials supplied with those services.

The reverse charge will therefore apply to: 

 

How to report on VAT returns

A business supplying reverse charge services issues modified invoices with no VAT shown in the VAT column so the only entry on their VAT returns will be to record the sales value in Box 6.

A business receiving reverse charge services will enter the value of the purchase in Box 7 of the VAT return as normal.  In addition VAT at the appropriate rate must be ‘paid’ to HMRC by inclusion in Box 1 of the VAT return and claimed back by inclusion in box 4.  The amount that can be claimed will depend on the normal VAT recovery position of the business.

 

Penalties 

HMRC have confirmed that they will be applying a ‘light touch’ approach to penalties for the first 6 months but thereafter will be reverting to their normal approach.

 

Checklist for businesses receiving construction services

  1. Review your property and any construction or renovation projects to determine if they qualify you as the end-user for VAT accounting purposes or if you will be regarded as a supplier.
  2. If you are not an end user, review your VAT accounting and filing arrangements to ensure your accounting software can cope with the new arrangements.  Check your software provider is preparing for this.
  3. Seek professional advice if you are unsure how the new legislation will apply to your business property(ies) and related projects.

 

Checklist for suppliers of construction services

  1. Understand the definitions and new working practices you need to adopt in your systems.
  2. Review your invoicing and accounting and filing arrangements can cope with the new arrangements – particularly your VAT software provider’s ability to help you comply.
  3. Consider the cash flow implications of these new accounting arrangements on your business. Currently many contractors and subcontractors in charging VAT, have a period of delay before they pay VAT due to HMRC. Some use this as working capital.  With the new VAT arrangements this delay will disappear. Some businesses may find that they become net VAT reclaimers and may benefit from switching to monthly VAT returns.

 

Can we help?

We are currently helping both businesses supplying construction services and those utilising them to prepare for the new construction industry reverse charge.  Organisations will benefit from giving as much preparation time as possible to ensure they are fully compliant on 1 March 2021.

If you would like help or advice in the planning and preparation of these new VAT accounting arrangements, please speak with your usual Shipleys contact or one of our specialist VAT team via vat@shipleys.com

Specific advice should be obtained before taking action, or refraining from taking action, in relation to this summary, if you would like advice or further information, please speak to your usual Shipleys contact.


Copyright © Shipleys LLP 2021

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